The Master Configuration module is where you configure your Auction Master system for your auction and set the configurations necessary to how the software will function for your auction. This is where most global settings can be accessed and changed to your company's preferences. Below is a brief overview of each of the sections within the Master Configuration module.
This section is where you will set the information for your Auction. If you have not done so already, you must create a Dealer account in Maintain Dealers to represent your Auction. Then, in Master Configuration, you will set that Dealer as your Auction's Dealer Number in "Auction's Computer Number". You will need to be sure to create a Auction Dealer in Maintain Dealers in order to set it her in this module.
Then, you will set the Mailing Address and Physical Address of your auction.
In the Other Information section, you must set your large and small graphics. At this time, there are no guidelines set or outlined regarding the required filetype or size.
Finally, you will set the Email SMTP settings for your company's email system as well as the actual website that will represent your Auction.
If you will have simulcast, or web sales, check the box at the bottom and then click "Save".
If you have not done so already, your accounting manager must create the account codes before proceeding with this section. The account codes can be created and configured within the "Account Code Table" module.
As long as the account codes have been created, per your auction's accounting software and needs, you can set the proper account code types here and assign them to the created account codes.
In the section you will choose how you want the system to handle customers A/R
This section is mostly self-explanatory. The auction enters the information required in this section to print checks correctly.
This is where you will set the configuration of your Auction's Blocks, such as lights, announcements, and block configurations for car sales from within the block module.
Above is the traditional settings for most auctions that follow NAAA standards. The lights here reflect the sale condition, guarantee, and possible announcements of the unit being sold on the block.
This section is where you will configure the announcements for your auction. Some announcements are built-in such as Frame Damage, True Miles Unknown, and Bill of Sale Only.
In this section you will decide how the system is expected to handle seller check's as well a the Check Writer options.
In this section you will choose the settings for the Check-In process, And printing options during Check-In process
In this section you will set the rules for the close out procedure
In this section you will set how you want the system to handle dealers accounts
In this section you will select how the system is to handle deposits and Payments.
In the section we will set the forms for printing Badges, Gatepassing, Receipt's, and check
In this section we will set the expectations of the system for handling Inventory and A/R charges
This section allows you to pre-set a message to be printed at the bottom of the invoices
In this section you will choose how to handle taxes
In this section you will choose when you want receipts to print and what gets put on the receipt.
This sections allows you to select the actions taken for storage Fee's
This section is where you will configure Auction Master's interactivity with 3rd party services, such as Carfax, AutoCheck, AutoNIQ, GSA, or whatever services your auction is subscribed to. These will typically be set up by IAS, but you will be free to change settings as your auction deems necessary. Reach out to IAS Support if you have questions or need assistance with this.
This section is were the system directories are setup. This will be completed by IAS before launch
In this section you will make the selection for how the system is expected to handle Returns and which account to associate returns with
The setting for Core are selected here this will be done by the IAS team before deployment
This section is where you will set the Fees for your auction. From here, you can set specific deals to dealers, dealer groups, lanes, etc. This is where you can set the automatic posting of specific fees, set your buyer/seller fees and more.
When you first come into this module all fee that are created will show to the left. Deals on each Fee are visible by expanding main fee
Creating a New Fee Deal
Select New Fee, Choose which main fee this will fall under (Seller,Buyer,Other). Select a Fee type, You can copy the Fee details from a fee that is already create if you choose to do so be sure to check the copy fee details box. If you do not copy the fee detail you will need to select which account is associated with the new fee. Name your fee and select Create Fee.
Once the fee has been created refresh the page and select the fee out of the list to the left. Select Edit and be sure to set the quick code that goes with this Fee. If you did not Copy the Fee Detail from another fee you will need to select the "New Fee Detail" button and create the detail for that fee. At the bottom of the page you will fee Details if you expand that you can set the fee as a deal for specific dealers or dealer groups.
This section is where you will set the Account Quick Codes for Inventory Charges such as, refueling, reconditioning, transportation, car washes, transportation (tolls), etc. These will be charges specifically that you will be adding to that unit.
Block Usage - This will disable the account from future use. The account cannot be deleted if it has been used previously due to the implications it would have on records and account recording.
Always Prompt for Posting Comments - This setting will require the user to enter comments into the charge when adding this charge to a unit or customer A/R.
If you are wanting to set a Fee to Auto Post that will be completed in the module Auto Post Quick Codes
This section is where you will set the sale days for your auction. From here, you can set multiple event types, the lanes they encompass, the day of the week they run etc. Most of this is self-explanatory, but setting your sale days here lays the groundwork for other modules that require it to be configured in order to be read from.